05 Feb Virtual Meetings: Communicating Your Plan

In today’s modern workplace, employees have a wide range of digital tools at their fingertips to meet virtually with colleagues and/or customers.

This assignment allows you to practice your communication, digital proficiency, and productivity skills. Imagine that you are preparing for a Zoom meeting with a colleague to discuss important details. You will share a PowerPoint slide deck with them to organize ideas and strategy.

Instructions
In Week 2, you sent Wanda a voicemail, referencing Sara; in Week 4, you emailed Sara Robins of Printables. Now you will prepare a PowerPoint slide deck to share with your Shipping Department manager, John Smith, in a Zoom meeting to discuss important next steps. This should be a PowerPoint presentation with at least five slides. You do not need to record audio for this assignment.
Use professional language and tone appropriate for internal communication with co-workers to develop a slide deck presentation outlining what needs to be done:
Identify what task still needs to be completed.
Identify which to-do items need to be done by the Shipping Department. The table below contains the items that need to be completed by the Shipping Department.
Clarify when the replacement order is scheduled to arrive.
Identify which person is responsible for refunding the shipping fees to Printables. You need to mention someone by name here (either invent a specific employee or assign the task to the shipping manager, in particular).
Use professional language and tone appropriate for internal communication with co-workers.
Evaluate your PowerPoint presentation and review the Six Ws Worksheet for Assignment 3 [DOCX]. How do you think your Shipping Manager is feeling, and how will the information in your slide deck improve collaboration between yourself and him? Note: You are not required to submit the Six W’s Worksheet with this recorded assignment. If needed, edit your slide deck.
Submit your PowerPoint file.
Requirements
Format: Create a PowerPoint presentation consisting of at least five slides.
Font: Use a font of appropriate size and weight for presentation, generally 24–28 points for headings and no smaller than 18 points for bullet-point text.
Resources
Refer to Microsoft’s tutorial video, Create a Presentation to help design a slide deck, found on the following reading list:

Week 5: Assignment: Communicating Your PlanLinks to an external site..
Competencies Measured
By successfully completing this assignment, you will demonstrate your proficiency in the following course competencies and rubric criteria:

Competency 2: Develop professional written communications in a well-organized text, incorporating appropriate evidence and tone in grammatically sound sentences.
Identify tasks that need to be completed, by whom, and when.
Address the appropriate audience, using professional language and tone.
Write concisely and directly, using active voice.
Competency 4: Create effective workplace messaging using appropriate media technology.
Use PowerPoint effectively to create workplace messaging.