03 Feb Individual: Project Definition Presentation

Project Definition Presentation

The project definition is the foundation of a project. This is often viewed as your “pitch” for the project and lays the groundwork for determining project success or failure. You will present your Project Definition for your campus fundraiser in a 3-minute class presentation.

Here is the outline for your PowerPoint slides:

Slide 1:

(Required text) Purpose: This Project Definition Document provides a brief overview of to promote a shared understanding of it before a more detailed Plan, Schedule, and Budget is prepared.
Type of Fundraiser: There are many types of fundraisers. Make sure to choose one appropriate for your organization’s goals and population.
Location: The chosen location should be on the University of Memphis campus. Please provide a specific building or place appropriate for your organization’s goals and population.
Slide 2:

Organization: Please give background on your organization’s history and purpose. Describe their membership base: number of members, average membership age, and any other relevant information.
Problem/Opportunity What are the major needs of your organization? How will raising funds meet those needs? How will the THEME of the fundraiser align with this need? Make sure to provide appropriate citations for your proposed problem/opportunity.
Slide 3:

Goal: Provide a clear concise statement of the fundraising project’s intended purpose and desired results.
Critical Success Factors: Consider this the project objectives. Select 1-2 detailed SMART objectives that will determine whether or not implementation of your project was successful. These often include references to schedule, budget, scope, quality and/or certain deliverables. Objectives should be one sentence each and they should answer “who will do what by how much and by when”.
Example process objective: “By the end of the program, 80% of participants will attend 4 out of 6 physical activity sessions.” Do NOT copy this objective. It has nothing to do with your project. Create your own objectives related to your project.
Slide 4:

In-Scope: This section provides a high-level list of activities to be completed during the fundraising project. What can your attendees expect when they participate in your fundraiser? What are your team’s responsibilities for your fundraising project? (This section should include at least 10 in-scope services, activities, etc.)
Out-of-Scope: Provide a list of items, services, and/or activities the fundraising project will NOT undertake. By defining OOS, you are trying to prevent scope creep. Your course materials cover OOS. Make sure you are studying your book and resources. (This section should include at least 3 services/activities you will not complete during the duration of your fundraiser.
Stakeholders-This is a list of individuals or groups who have an interest in or will be impacted by the implementation of the fundraising project. (Provide the top 5 stakeholders for your fundraiser).