EmErgENcy OpErAtiONs plAN

ElizabEthCityStatE

U n i v E r S i t y

ECSU

ELIZABETH  CITY  STATE  UNIVERSITY                                                                                

EMERGENCY  OPERATIONS  PLAN   2014

Elizabeth  City  State  University  Emergency  Operations  Plan  

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Preface Higher education institutions across the United States have recognized the importance of comprehensive all-hazard planning in response to both incidents and federal mandates. Emergency management is an evolving field that now recognizes the unique vulnerabilities present on college campuses. Elizabeth City State University provides this Emergency Operation Plan a guidance document for all-hazard emergency management. This document is established to replace the former Disaster/Hurricane Operations Plan. While similarities between the two plans exits, this Plan considers emergency functions, numerous hazards, and a heightened role of the Emergency Operation Center in response to major emergencies and disasters. This Emergency Operation Plan is a guide to how Elizabeth City State University conducts all hazards response. It is built upon scalable, flexible, and adaptable coordinating systems to align key roles and responsibilities across the University. It describes both authorities and best practices for managing and coordinating incidents that range from the serious but purely isolated, to large-scale incidents and catastrophic natural disasters. This emergency operations plan is founded on the principles of the National Incident Management System (NIMS), which provides a national template that enables federal, state, local, and tribal governments and private sector nongovernmental organizations to work together effectively and efficiently. Implementation of this plan will require extensive cooperation, collaboration, and information sharing across all Elizabeth City State University departments, as well as local and state agencies that will assist the University during major emergencies and disasters/

Portions of the preface are adapted from the National Response Framework, January 2008

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Table of Contents

I. Introduction……………………………………………………………………..6 II. Situation……………………………………………………………………… 8 III. Concept of Operation………………………………………………………… 11 IV. Roles and Responsibilities……………………………………………………. 23 V. The Emergency Operation Group (EOG)…………………………………… 25 VI. Incident Management Actions……………………………………………… 28 VII. The Four Phases of Emergency Management………………………………. .. 32 VIII. Plan Annexes………………………………………………………………. .. 36 IX. Emergency Support Function Annexes……………………………………. 38 X. Concept of Operations……………………………………………………… XI. ESF-1: Transportation…………………………………………………….. 38 XII. ESF-2: Communication…………………………………………………… 40 XIII. ESF-3: Public Works……………………………………………………… 42 XIV. ESF-4:Emergency Support Services……………………………………… 46 XV. ESF-5: Emergency Management…………………………………………. 49 XVI. ESF-6: Mass Care and Shelter…………………………………………… 51 XVII. ESF-7: Resource Management…………………………………………… 55 XVIII. ESF-8: Health, Mental Health and Health Services……………………… 59 XIX. ESF-9: Volunteer Coordinator…………………………………………… 66 XX. ESF-10: Hazardous Materials……………………………………………. 69 XXI. ESF-11: Food and Water………………………………………………… 71 XXII. ESF-12: Technology Systems…………………………………………… 74 XXIII. ESF-13: Law Enforcement……………………………………………… 77 XXIV. ESF-14: Public Information…………………………………………….. 79 XXV. ESF-15: Damage Assessment and Recovery……………………………. 83 XXVI. Hazard Specific Annexes……………………………………………….. 87 XXVII. Food Poisoning and Communicable Diseases Involving Multiple Students 87

XXVIII. Bomb Threat Annex……………………………………………………. 88 XXVIX. Fire and Hazardous Materials Annex…………………………………… 91

XXX. Power Failure Annex…………………………………………………… 93 XXXI. Severe Winter Weather Annex…………………………………………. 93 XXXII. Flooding Annex………………………………………………………… XXXIII Hurricane Annex………………………………………………………… 94 XXXIV Pandemic Infections Disease/ Strategic National Stockpile Annex……. 139 XXXV. Active Shooter Response Annex (Level 3 Emergency)………………… 155 XXXVI. Terrorism Annex (Level 3 Emergency)………………………………… 157 XXXVII. Evacuation Annex……………………………………………………… 159

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XXXVIII. Organization and Assignment of Responsibility……………………….. 165 XXXVIII. Emergency Notification…………………………………………………. 164 XXXIX. Lightning Safety Annex……………………………………………………168 Lockdown Procedures Annex……………………………………………..169 XL. Tornado Safety Annex…………………………………………………… 172 Emergency Notification Annex……………………………………………176

X LI. Distribution List………………………………………………………….. 181 XLII. Record of Changes…………………………………………………………182 XLIII. Glossary…………………………………………………………………… 183 XLIV. Abbreviations & Acronyms……………………………………………….. 185 XLV. Resources……………………………………………………………………186

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I. Introduction The Elizabeth City State University (ECSU) evaluates the various risks and impacts of a variety of disasters and emergency situations at ECSU. These hazards pose a threat to ECSU in potentially disrupting its mission, vision, and goals. Because of the vulnerability of ECSU to disasters and emergencies, it is necessary to prepare for these events by writing plans, conducting exercises, and providing training to campus emergency personnel. It is the goal of ECSU to instill the values and standards for disaster resistance into emergency planning to mitigate the effects of disaster. Thus, this Emergency Operations Plan (EOP) provides preparedness, response, recovery, and mitigation actions to be taken by ECSU in the event of a disaster or emergency of any type.

A. Purpose

The purpose of the ECSU Emergency Operations Plan is to establish a comprehensive, all hazards approach to managing disasters and emergencies at ECSU across a spectrum of activities including mitigation, preparedness, response, and recovery.

This Emergency Operations Plan establishes policies, procedures, and an organizational structure for response to emergencies or disasters that may cause a significant disruption to the functions of all or portions of the university. This plan describes the roles and responsibilities of university departments and individuals in a disaster or emergency situation and seeks to facilitate compliance with regulatory requirements of Federal, State, and Local agencies, as well as the University of North Carolina System. These procedures are designed to protect the lives of students, faculty, staff, and visitors and to protect ECSU property through the effective use of university and community resources and personnel.

It provides mechanisms to ensure timely communication and coordination between university emergency personnel and key university decisions makers and facilitates coordination among university departments to ensure a timely and effective response during a disaster emergency. This is not designed as a shelf plan, but rather a readable working document that is continuously revised through exercise and departmental evaluation.

Because an emergency may occur with little or no warning, these procedures are designed to be flexible in order to accommodate contingencies of various types and magnitude. Activation of this plan will reduce the vulnerability of people and property to disaster, and establish a means to respond effectively to actual disasters or threats of disaster. This plan will not, nor can it be expected to address every possible emergency

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situation, therefore it encourages generalized preparedness and empowers University stakeholders with the resources and knowledge to prepare. ECSU will work in close coordination with Pasquotank County and the State of North Carolina to ensure an appropriate response to recovery from a disaster emergency using this plan efficiently and effectively.

B. Scope

This plan is designed to address natural and manmade hazards that could adversely affect the university. It covers the full range of complex and constantly changing requirements in anticipation of or in response to threats of or actual disasters and emergencies. The ECSU EOP also provides the basis to initiate long-term recovery and mitigation activities.

This plan is applicable to all ECSU departments and individuals that may be requested to provide assistance or conduct operations in the context of actual or potential emergencies or disasters at ECSU. It describes the fundamental policies, strategies, and general concept of operations to be used to control the emergency or disaster from its onset through the recovery phase.

This plan is modeled after the National Response Framework (NRF) and incorporates the National Incident Management System (NIMS) to facilitate coordination between responding departments and agencies. Major emergencies may impact the surrounding community in addition to the campus; therefore, ECSU will make every effort to cooperate with federal, state, and local emergency management agencies and other responders in the development, implementation, and execution of emergency response plans.

C. Authorities

The ECSU EOP uses the foundation provided by the Homeland Security Act, HSPD-5, and the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), and the Clery Act and Higher Education Act to provide a comprehensive, all hazards approach to emergency management at ECSU.

The ECSU EOP should be used in conjunction with other emergency operation plans including local, state, and federal plans developed under these authorities as well as memorandums of understanding (MOUs) among various external public and private entities.

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II. Situation and Assumptions

A. Situation

1. Elizabeth City State University has over 3300 students and more than 700 faculty

and staff. The University is continuing to increase the number of students, and consequently faculty and staff positions are also added. The University is a member of the University of North Carolina System.

2. Elizabeth City State University is located in the City of Elizabeth City, County

Seat of Pasquotank County in the northeastern region of the state of North Carolina. Elizabeth City is a community of approximately 20,000 people.

3. The main campus of Elizabeth City State University includes 62 buildings across

826 acres.

4. The University operates 10 residence halls that house over 1500 students.

5. The most accessible airport that is capable of handling commercial flights is located in Norfolk, Virginia.

6. An emergency or disaster may occur at any time of the day or night, weekend, or holiday, with little or no warning.

7. The University experiences population surges at numerous times during the year

for specific events such as football games, graduation, winter homecoming, Viking Fest and other cultural events that are hosted on campus from time to time.

8. ECSU is exposed to many hazards, all of which have the potential to disrupt the

community, cause damage, and create casualties.

9. Any natural or technological hazard will require ECSU to coordinate operations and resources and may: a. Occur at any time with little or no warning in the context of a general or

specific threat or hazard; b. Span the spectrum of emergency management to include mitigation,

preparedness, response, and recovery;

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c. Result in numerous casualties; fatalities; displaced people; property loss; disruption of normal life-support systems, essential public services, and basic infrastructure; and significant damage to the environment;

d. Impact critical infrastructure at ECSU; and/or e. Require prolonged, sustained emergency management operations and support

activities. Hazards that were determined as most likely to impact ECSU and risk assessment for each hazard identifies the probable impact any given hazard, whether natural or technological, would have on the continued operations of campus activities.

Hazard Significance Ranking Natural

Hurricane Significant Tornado Significant Severe Weather Moderate Flood Limited

Technological Mass Casualty Significant Pandemic Moderate Explosive Incident Moderate Communications Failure Moderate Infrastructure Failure Moderate Fire Moderate Civil Unrest Limited Chemical Incident Limited Radiological Incident Limited Biological Incident Limited

B. Assumptions 1. Disasters affecting ECSU may affect the surrounding community. Therefore, it is

necessary for the university to prepare for and carry out disaster response and short-term recovery operations in conjunction with local resources. However, the University should plan to manage all incidents with limited external resources for the first 24 to 48 hours.

2. Specific University operations and interests will remain under the coordination

and management of the University; therefore, it is necessary to plan accordingly and maintain incident operations until the incident is concluded.

3. Non-University coordination and external resource requests will be forwarded to

the Pasquotank County Emergency Operations Center (EOC).

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4. ECSU will maintain a current emergency operations plan, train personnel to evaluate and respond to emergencies and disasters, and maintain emergency response personnel to make such responses in an immediate and effective manner.

5. The fundamental priorities for ECSU during an emergency incident or disaster

are: a. The preservation of life and protection of people; b. The protection and restoration of property and infrastructure; c. Stabilization of the emergency incident or disaster; d. Recovery fulfilled to pre-incident conditions.

6. All university departments, units, and operations will be familiar with and support the EOP and will be prepared to identify and assist in response to an emergency by developing plans within their units and operations that support the EOP. Department plans should address at a minimum: a. Evacuation b. Sheltering in Place c. Building Lockdown d. Communication procedures for both dissemination of information and contacting the Emergency Operations Center or other coordinating entities. e. Actions to be taken to ensure continuity of operations including critical tasks, services, key systems, and infrastructure. f. Method to ensure that all personnel have been made aware of the plan and the plan is revised at least annually. g. Departmental policies identifying roles and responsibilities.

7. University and local officials will attempt to ensure public safety and protect

property. They will also implement all four phases (preparedness, response, recovery, and mitigation) of the emergency management cycle to ensure the efficiency and effectiveness of emergency operations.

8. During an emergency incident or disaster, all operations will be coordinated

through the ECSU Emergency Operations Center (EOC). The EOC will issue tasks to the field, and coordinate through the University Executive Group and the Pasquotank-Camden Emergency Operations Center.

9. Elizabeth City State University will maintain a liaison with Pasquotank-Camden

Emergency Management when making evacuation and other emergency management decisions, but reserves the right to make decisions beyond that of Pasquotank County and the City of Elizabeth City.

10. ECSU will be available to assist city, county, and federal agencies as requested.

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11. Resource management, including mission assignment, deployment, and demobilization will be coordinated from the ECSU Emergency Operation Center (EOC) during emergency/disaster situations.

12. The Emergency Operations Plan will be reviewed and updated at least annually by the Emergency Management Coordinator and the Emergency Management Committee. A record of changes will be maintained.

13. The Plan will be exercised at least once annually. III. Concept of Operations

A. General

1. This ECSU EOP will be activated upon noticeable threat of an impending emergency or disaster on the ECSU locality or surrounding areas. It will be used as a decision making tool and a guide for information collection and dissemination during an emergency.

2. Upon notification of an actual or impending disaster, the Emergency

Operations Coordinator or his/her designee will activate the EOP and operationalize the specific emergency response phase of operations. He/she may also activate the EOC and take other appropriate actions.

3. All departments and offices will contribute to the emergency response and

will assist each other in creating a seamless preparatory period and response to an emergency under the authority of the Incident Commander and Emergency Operations Coordinator.

4. University emergency operations will be conducted according to the National

Incident Management System (NIMS) and the Incident Command System (ICS) and using the emergency management cycle of mitigation, preparedness, response, and recovery.

5. The ECSU Emergency Operations Center will be staffed and operated as the

situation dictates. When activated, operations are supported by representatives from ECSU departments, who will provide information, data, resources, and recommendations regarding actions needed to cope with emergency and disaster situations.

6. The Emergency Operations Coordinator or his/her designee will coordinate

and control ECSU response and recovery resources through the ECSU EOC.

7. The Public Information Officer, located in the ECSU EOC, will disseminate emergency public information through any and all available media outlets during a disaster or emergency.

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8. All legal documents of either a public of private nature recorded by designated

officials must be protected and preserved in accordance with existing law, statutes, and ordinances. During a threat of a disaster or actual disaster, or an evacuation, all departments that are assigned primary and supporting responsibilities will maintain on-going communication and coordinate media releases with the Public Information Officer in the ECSU Emergency Operations Center. The Public Information Officer must receive approval by the Chancellor prior to issuing any news releases.

9. When response to a disaster exceeds university resources, assistance may be requested from Pasquotank County, other public and private institutions and vendors, and state and federal agencies. County, state, and federal assistance must be requested through Pasquotank-Camden Emergency Management.

10. Functional annexes are provided in addition to the Base Plan to provide

responsibilities for specific emergency and disaster emergency functions. These annexes will continually be updated and revised. Situational hazard annexes will also be included that provide detailed response planning for specific incidents.

EMERGENCY  OPERATIONS   CENTER  

The  location  that  provides   coordination  for  the  ground  

operations  and  communication  to   the  Executive  Group.    This  location   is  staffed  with  identified  personnel  

to  manage  the  incident.  

EXECUTIVE  GROUP   The  Executive  Group  is  comprised   of  the  Chancellor  and  other  key   personnel  to  make  executive   decisions  and  general  incident   oversight.    Members  of  the  

Executive  Group  are  also  a  part  of   the  Emergency  Operations  Group.  

EMERGENCY  OPERATIONS   GROUP  

The  Operations  Group  is  comprised   of  the  departments  and  personnel  

that  physically  provide  the  services  to   prepare,  respond,  and  recover  from  

the  incident.  

PUBLIC  INFORMATION   Information  that  must  be   delivered  to  the  ECSU  

community  is  managed  through   this  network  that  is  in  

communication  with  the  EOC,   Executive  Group,  and  Operations   <