08 Oct Seven Basic Parts of a Business Letter

Business Communications

Team: congratulations! Your email from Step 7 has persuaded your investor to fund your business project! To follow up, Step 8 engages in you in four parts. You will complete these four parts as individuals, but then collaborate to determine what or which elements of each team member’s contribution you will use moving forward.

 

The four parts include:

 

Letter

 

Memo

 

Voicemail

 

Reflective Comparison

 

 As you construct your messages, be sure to consult the notes from past Modules, including Module 3, which focused on the characteristics of effective good news and neutral messages. There are also resources listed in each part below to help you accomplish each task successfully.

 

Part 1 (+5)

 

Thank You Letter

 

Using proper letter format, draft a letter to thank your investors for their funding commitment. Be sure to clarify how you will use the money and identify how you will keep them in the loop with a consistent plan for communicating your spending updates and outcomes.

 

Before beginning your letter, please Read/Review the following resource to understand proper format and content. Be sure to use all seven parts in your draft. You can also use the second “generator” resource to help you develop your letter if you are struggling.

 

Seven Basic Parts of a Business Letter (Links to an external site.)

 

Letter Generator (Links to an external site.)

 

 Part 2 (+5)

 

Memo

 

Unlike other forms of business communication, a memo is internal. Construct an informative memo to share the good news about your investor with your teammates. Also, be sure to include what you believe the team’s next steps should be.

 

Read/Review this resource prior to starting your memo.

 

How to Write a Business Memo (Links to an external site.)

 

 Part 3 (+5)

 

Voicemail

 

Using Mighty Call’s Seven Best Business Voicemail Greetings (Links to an external site.) for guidance, each team member should record a general voicemail greeting for your business line and share it here as a reply to your team thread.

 

You may use a recording program with which you are familiar, or use whichever of the following free and simple resources applies to you. Remember to ensure you background is noise free!

 

How to Record your Voice on a Windows Computer (Links to an external site.)

 

How to Record Sound on a Mac the Easy Way (Links to an external site.)

 

 Part 4 (+5)

 

Reflective Comparison

 

In this final part of Step 8 you will reflect on how the various forms of communication – email, letter, memo, and voicemail – differ. What are the pros and cons of each, and what constitutes effective communication regardless of form? This reflection should guide your collaboration regarding which of your teammate’s efforts – or what parts of each teammate’s efforts – you will choose to move forward and why.