15 Feb Project-Charter and Stakeholder Analysis build a project schedule based upon a project that you may encounter in real life. Examples of such a project include (but are not limited

Project-Charter and Stakeholder Analysis
build a project schedule based upon a project that you may encounter in real life. Examples of such a project include (but are not limited to):
Backyard deck
Each project must include at least 5 to 10 deliverables and at least 25 activities.
The project will involve deliverables that you will generate throughout this and all remaining modules of the course.
Project charter and stakeholder analysis
For your chosen project, carry out the following activities:
a. generate the project charter: The charter is the formal authorization of the project. generate a simple project charter using the attached Charter form. You may search the school library or Internet for examples of a charter template or you can use the attached copy. This charter is for your selected project.
b. Stakeholder analysis: Stakeholders are the “players” involved in your project and include anyone with an interest in the outcome of the project. generate a list of stakeholders in your project and perform a simple stakeholder analysis using the attached Stakeholders form.
Project Manager: Sponsor:
Date Last Updated: mm/dd/yy
Purpose
Scope
Major project activities
1.
2.
Out of scope activities that are critical to the success of the project
1.
2.
Deliverables
1.
2.
Cost Estimates
Cost Type
Amount
Labor hours
External costs
Labor (consultants, contract labor)
Equipment, hardware or software
List other costs such as travel & training
Schedule Overview
Estimated Project Completion Date: [mm/dd/yy]
Major Milestones
[Milestone name] mm/dd/yy
External Milestones Affecting the Project
[Milestone name] mm/dd/yy
Impact of Late Delivery
[Describe]
Measures of Success
1.
2.
Stakeholder Analysis
Name & Role
Major Responsibility or Contribution
[Name]
Customer
[Name]
Sponsor
[Name]
Management
[Name]
Team
Chain of Command
Project Team
Customer Approval Chain
Assumptions
Assumption:
Impact if assumption is incorrect:
Stakeholder Role Profile
These questions will encourage the project team to consider a wide variety of stakeholders. Use these questions to identify as many stakeholders as possible. After generating the list, you may decide some of the stakeholders are represented by other stakeholders or will have so little involvement in the project that you don’t need to consider them and you may remove them from your list.
This list is a starting point
Add questions to this list that fit your project environment. If you miss an important stakeholder on one project, add a question to this list that will cause the next project team to identify that stakeholder.
For each of the questions below answer the question: “Who…?”
Question All stakeholders that apply. Use people’s names whenever possible.
1. Approves funding for this project?
2. Approves functional requirements?
3. Approves technical requirements?
4. Approves design decisions?
5. Approves changes to requirements?
6. Approves changes affecting schedule?
7. Approves changes affecting cost?
8. Will use the product or service produced by the project?
9. Set the organizational goals that drive the necessity of this project?
10. Will assign people to the project team and determine the hours per day they work on the project?
11. Approves contracts for suppliers?
12. Is the manager or executive sponsoring this project (will use their authority on behalf of the project team to overcome organizational obstacles)?
13. Will manage the project (provide leadership to assure tasks are assigned and completed on time, cost and schedule are monitored, issues are identified and resolved)?
14. Represents organization policies governing this project?
15. Represents regulations or laws affecting this project?
16. Will have their work disrupted by this project?
17. Will have to change their systems or processes because of this project?
18. Will benefit from this project? (If this is a large group, who will represent this group?)
19. Will perform the work on this project? (This includes all vendors and subcontractors as well as employees)
20. Will participate in phase gate decisions to approve moving the project to the next phase?
Stakeholder Alignment Questions
These questions will ask for a minimum amount of understanding about each stakeholder. Use these for each stakeholder that has a high interest in the project or can have a high impact on the project. The better you understand each stakeholder, the better prepared you’ll be to win cooperation.
Not for publication
These questions are meant to stimulate thinking about stakeholders. Your assumptions and insights into the motivations of each stakeholder or stakeholder group are a private assessment and should not be published.
For each significant stakeholder, answer the following questions:
Name: Title:
1. What is their contribution to the project?
2. To whom do they report?
3. What authority do they have over the project?
4. What is their goal for the project (what is their stake in the project) and how does it relate to their organization’s goal or other personal goals? (What makes this a ‘win’ for them?)
5. Do they present a specific threat or opportunity?
6. What perception do you want them to have about the project?
Plan Communication
Use the Communication Plan and Responsibility Matrix templates to document roles and responsibilities and how you’ll keep your stakeholders engaged and informed.